Category Archives: Resource management

project success factors

5 resource management tips for project success

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Good resource management is the key to completing a project on time and on budget. Project managers (PMs) need to be prepared to make a lot of important decisions during a project, all of which are critical. Even if a project has top quality resources and a business has deep pockets, without proper resource management, neither will be able to succeed.

In this post we’re going to explore some key practices your business can employ to improve your projects and give you some resource management tips.

1. Planning (and forecasting) is essential

Once you’ve created your resource plan, you’ll need to prioritize allocating your most valuable resources. These resources have the most valuable skills on your project and will realistically perform the most work. By scheduling these resources first, you’ll be able to organize supporting resources around them to guarantee optimal performance.

Project managers should consider investing in resource management software that allows them to test different scenarios. To allocate resources optimally, you need to be able to visualize the consequences of reallocating resources. Intelligent software is available to help you with ‘What-if’ analysis, allowing you to see the hypothetical results of reallocating resources in real time, in a risk-free environment. This kind of functionality is essential for high-quality planning.

2. Agility in response to change

It’s inevitable that there will be changes during a project, either in budget, resources, or requirements. It’s therefore crucial that you implement a prioritization methodology before your project begins, so that consistent resource planning decisions can be made by all project managers.

Once this methodology has been agreed upon, you and your team will be able to reliably make decisions that align with your project management plan, giving you a quicker response time in the event of an issue. It’s also important to run scenarios based on different project outcomes so that any bottlenecks or roadblocks are identified and prevented before they impact your project. Your resource management software is an ideal solution to help you react quickly and effectively when you need to make decisions.

3. Gain visibility over resources

Tracking your project helps you monitor progress, report to stakeholders and manage your resources. Planning, allocating and reallocating resources is best done with a simple and effective resource management tool.

Your resource management software should track the performance of individual resources to help you identify over or underutilization. It’s essential that a project manager sees where a resource’s hours are allocated, as well as their individual skills, in order to optimize that resource. Additionally, tracking actual performance vs. projected performance will help you understand where time is being lost and adjust your allocation accordingly. After all, you can’t manage what you can’t measure.

4. Keep your resources productive and happy

During a project, a PM needs to be able to track how their resources are performing. Resources who are overworked will burn out, and those who are underworked will lose morale and become less productive. Your resource management software should be able to show you who’s working effectively, their skillsets, and their hours worked.

Tracking performance is key for ensuring that resources can perform optimally. Project managers should always make sure to recognize and reward good performance. Employee morale is greatly improved by positive feedback, which will improve the quality of your resources and minimize resource turnover during your projects.

5. Produce top quality reports and keep stakeholders informed

Once your stakeholders’ shared priorities have been established, it’s a PM’s job to regularly share reports and host meetings related to the project’s KPIs. Time reporting from resources should be as simple as possible to ensure that both time and work are reported accurately.

The project management software you use needs to simplify reporting as much as possible, both for resources and project managers. This will ensure better adoption. To cut down on administrative tasks, resource management software can generate reports automatically, freeing up valuable time for PMs to spend managing their resources.

Stakeholders need visibility of project progress and implementing software can help with this – reports can be automatically sent, indicating both the project’s progress and the performance of the allocated resources.

Achieving project success with Tempus Resource

To give your project the best chance at success, PMs need a powerful resource management solution. Tempus Resource gives you total visibility of your projects with resource modelling and intelligent cost reporting. With Tempus Resource, PMs can:

  • Import resource data from any PPM tool on the market
  • Create resource models with existing data
  • Use simulation tools to run and analyze scenarios
  • Use intelligent modelling to find even better resource allocation potential
  • Monitor resource performance with automatically generated heatmaps and coolmaps
  • Reduce risk and increase resource optimization

Find out more about how Tempus Resource can help you manage your project portfolios and improve your project success rate.

project management trends

5 Project management trends for 2019

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The evolution of the Project Management Office (PMO) over the past 20 years has been astounding. Innovations like project management technology and increasingly intelligent project management methodologies have reshaped the scope of project management. So, with that in mind we’d like to look ahead and see what project management trends are going to define 2019.

1.    Remote working will continue to increase

IWG found that 70% of the world’s workers work remotely at least once a week. Remote working is becoming more and more commonplace, so we expect to see project managers (PMs) adopt it in greater numbers in 2019. Although project management offices (PMOs) will continue to grow in popularity, it’s very likely they won’t all be physical offices. Not being tethered to a workplace, either as a permanent employee or a contractor, helps workers become more adaptable and blend their work and home lives together in a way that suits them.

PMs will benefit from having access to a much wider resource pool without having to manage offices abroad or travel frequently. Having the freedom to hire around the world will require PMs to maintain high standards of visibility and communication for resources. The role of PM will become more flexible and remote working will become more widely adopted.

While a team of curated staff is ideal, if that team operate in different time zones or languages, this can cause issues. A great deal of scheduling and performance tracking is needed to keep a project on track when that project is dispersed around the globe. While project managers will be able to enjoy more flexibility around their location, they’ll need to ensure their resource management processes are as structured and thorough as possible. With the help of resource management software, remote working will enable PMs to communicate effectively with teams around the globe.

2.    More varied roles

Businesses are changing rapidly and their PMOs along with them. Traditional business structures are changing in a way that allows traditional office-based roles to become more flexible. In pursuit of increased productivity, businesses are choosing to change the structure of their teams in order to best suit their projects. A PM would expect resources with skillsets in multiple areas to be capable of duties in multiple capacities. For example, a copywriter with experience of web design might be assigned to both tasks within a project to best optimize the resource. In the same way, PMs should expect their businesses to assign them duties outside of their usual remit.

In order to keep up with evolving business models, businesses will expect their PMs to work more closely with their projects and perform different duties than they previously have. They may be expected to take on complete financial management of a project or overseeing software licensing. PMs will need to adapt to different approaches to project management – different industries will favor different diverse skills.

3.    Agile and Kanban methodologies

As the roles of PMs evolve, so too will their methodologies. It’s likely that aspects of different methodologies will be adopted to create a new school of project management that best serves PMs. In 2019 processes initially created for developers will be just as handy for PMs to adopt. As the PPM landscape becomes more dispersed and more workers become remote, PMs are going to need to find new processes to help them adapt to a less traditional workflow. In order to become as flexible as they can, PMs will need to be able to follow processes that are less rigid and more goal oriented.

Agile is a set of principles that helps developers adapt to change quickly and embrace a flexible approach than a traditional waterfall rigid structure. The Agile Manifesto highlights the need to prioritize individuals over process – this could become a very useful principle for PMs who work with human resources. Giving PMs free rein over their projects will allow them to make faster and better decisions.

Kanban is a more visual and workflow-based methodology, originally developed by Toyota to assign workloads using a card system. This methodology prioritizes small daily deliveries, focusing on what a worker can achieve in a day. Kanban is a methodology that guarantees small goals are achieved every day, which means progress is easily measurable, so it’s a useful methodology for PMs to explore.

4.    Automation

Cutting-edge technology like AI has made its way into project management, specifically through software. PMs have historically been reliant on software like Microsoft Excel for data entry and analysis and Microsoft Project for project management. However, better tools have become available. Repetitive tasks can be automated, increasing efficiency and allowing workers to dedicate more time elsewhere to higher value work.

Optimizing resources will become much easier with the opportunity to let software create resource models, while PMs can take a more top-level strategizing position. Automation will become an indispensable project management trend, as it allows PMs to increase their productivity and reduce their workload. In future, automation will become a PM’s strongest asset.

5.    Project management software

PMs need higher quality tools than ever, since they’re now expected to get more done with less – while budgets are falling, companies are expecting PMs to take on more projects. Expectations are rising but resources aren’t, which leaves PMs needing to optimize as much as they possibly can.

By improving the quality of the software they’re using, PMs will have access to valuable project insights that they can use to make data driven decisions. Resource management software can support PMs with AI driven insights, showing PMs how resources are performing across multiple projects. Automatic heatmaps and coolmaps can be generated, giving visibility to both projects and individuals. To continue delivering high quality work and making accurate data driven decisions, PMs will increasingly adopt new software in 2019.

How will these project management trends affect you?

2019 is going to be the year of the digital and agile PMO. Offices will step away from rigid workflow structures and explore new methodologies. More businesses will embrace AI and automation so that PMs will have the chance to manage projects much more effectively.

Tempus Resource is a tool that PMs can use to create their own workflows, adapting to business needs and increasing visibility of resources down to the individual skills and workload. Implementing intelligent AI driven insights based on real time data will mean that PMs in 2019 are equipped to face new industry expectations and challenges. You can implement Tempus Resource into your business today to stay ahead of your competitors and embrace the future.

Get in touch with ProSymmetry today to find out how Tempus Resource can keep your business ahead of the curve with code-free workflows, AI driven insights and intelligent resource planning and modelling.

resource utilization

Resource utilization: what is it and why is it useful?

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Project managers have a lot of responsibilities. It’s their job to ensure projects succeed on time and in the budget. It’s a job that requires managing a lot of moving parts, making project decisions in advance and on the fly. It’s this shapeshifting nature of projects that means that, even with all the resources and time in the world, projects can still fail or not live up to expectations if resources aren’t utilized properly.

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resource allocation process

How to create an effective resource allocation process

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A resource allocation process is the method that project managers use to allocate budget, equipment, people, tools, and data to the project areas where it’s most needed.

Effective resource allocation is half science and half art. Learning how to assign the right balance of resources to multiple projects requires knowing everything you can about each one and being able to accurately envisage and predict the knock-on effects that each decision will have.
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using excel for project management

Can Excel 2019 revolutionize project management?

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Project managers have long been using Excel for project management, but is it realistically still a good option? While the depth of the spreadsheet crunching capabilities is impressive, the solution is not supported with the kind of data insights and reporting that project managers today need. With the release of Office 2019, Microsoft has worked to update and improve some of Excel’s capabilities. Read More

Resource utilization in project management

How the PMO improves resource utilization in project management

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When it comes to project management, the concept of a centralized office that directs simultaneous projects is a comparatively recent evolution. At the turn of the millennium in fact, project management offices (PMOs) were rare. In recent years however, they’ve become the default for large companies running multiple projects to achieve efficient resource utilization in project management.

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managing project expectations

The challenge of managing project expectations

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Projects at the enterprise-level usually have a lot of moving parts. One result of this is that there are always opportunities for things to go wrong. Managing project expectations can be a difficult task, even for the most experienced project managers. Whether it’s deadlines, costs, or project outcomes, you need to define project expectations clearly and ensure that all key stakeholders agree on these before the project gets underway. This is much easier said than done. Read More

famous project management failures

4 famous project management failures and what to learn from them

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Every project begins with a single idea or goal, and the best of intentions. But as they progress, mistakes are made, communications break down, and deadlines and budgets change. It’s these problems that mean, even when projects are started for the right reasons, 55% of businesses experience project failure. In fact, 17% of large-scale IT projects go so badly that they threaten the very existence of the company. Read More

AI for project management

AI project management and healthcare: preparing your resources for the coming revolution

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Imagine the time savings your healthcare organization could achieve if pathology scans could be automatically assessed by a machine. Picture the cost savings if software could alert you to a health claim fraud. Or, think of the improved wellbeing of your patients if you could use risk scoring to highlight hazards to their health – and inform them of better lifestyle choices. Read More

how to prevent scope creep

How to prevent scope creep disaster with resource management software

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Project managers deal with a wide range of challenges in their day-to-day efforts to complete projects on time to the level of quality required. Although some of these challenges come out of the blue, others just come with the territory, such as scope creep. Project managers must take this into account when planning their project strategies. Luckily, there are lots of tools that be used to help. In this blog, we explain how to prevent scope creep disaster using resource management software. Read More

accelerating project management

Elevating and accelerating project management with the right solution

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Project management is at the heart of every organization. You would think that investment in the latest digital technology to help project managers would be a priority, right? Yet, this rarely seems to be the case. In this blog we will look at the technology used by project managers today, explain why accelerating project management is so important, and conclude that the latest resource management software can provide the solution that the modern-day business needs. Read More

resource optimization in project management

Improve resource management by cutting out these 4 outdated practices

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In this blog we will explain how important it is to invest in digital technology to improve resource management. We’ll pinpoint several practices that have quickly become outdated in recent years which are now ripe for an upgrade. We will outline why resource management software, such as Tempus Resource, is great value for money because its sophisticated resource management capabilities will help you increase productivity and boost the bottom line. Read More

big data in project management

The 5 Vs for big data in project management

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Big data is changing how companies function across all industries. Both large and small organizations can benefit from the insights gained from the large volumes of data that is out there. If data management is not handled correctly it can cost a business up to 35 percent of their operating revenue. So, in a snapshot, it seems like recognizing the role big data can play in your company is the smart thing to do. Read More

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