Improve resource management by cutting out these 4 outdated practices

Improve resource management by cutting out these 4 outdated practices

In this blog we will explain how important it is to invest in digital technology to improve resource management. We’ll pinpoint several practices that have quickly become outdated in recent years which are now ripe for an upgrade. We will outline why resource management software, such as Tempus Resource, is great value for money because its sophisticated resource management capabilities will help you increase productivity and boost the bottom line.

It’s time for change: improve resource management today

Let’s look at four areas where dedicated resource management software can help you radically improve how you manage resources. If you are still practicing any of these methods, then you can significantly improve resource management at your organization.

1. Living with information silos

Many businesses use a wide variety of methods to keep on top of tasks, resources, and projects: post-it notes, whiteboards, Microsoft Excel, emails, task management apps, Project Portfolio Management (PPM) solutions like Microsoft Project, etc. What’s more, these are often used in combination. If these different systems are not properly integrated, then resource managers can quickly find that important information becomes isolated in silos.

Resource optimization requires full visibility over your resources and the ability to quickly access resource data when needed. Information silos prevent this—if information is split across different platforms and systems, then it’s much more difficult to find. This can result in chaos, with poor visibility over what your resources are working on, and when.

For instance, three people have turned up on site for a build-project that only requires two members of staff. You want to know why: were these instructions sent out by email, by word of mouth, or is it recorded in a spreadsheet? You have to ask the relevant people and search the relevant locations to find the answer.

Resource management software can remove information silos by creating a single source of truth.

2. Using Excel for resource management

Microsoft Excel remains a popular option for managing resources – unfortunately, its popularity is no indicator of its utility as a resource management tool.

Excel is rigid and inflexible, as it was not designed for managing resources. Users must scroll through lots of pages of cells to find the information they need and manually input data. If something goes wrong with a project, Excel doesn’t provide an easy way for project managers to assess what has gone wrong, figure out what needs to be changed, or implement these changes. Spreadsheets have to be manually updated and then sent out to teams to check for updates.

Resource management software simplifies much of this. Resource data can be moved around and manipulated with easy-to-use interfaces. Changes can be made, tested and implemented in a few clicks and made visible for everyone immediately. Heatmaps and coolmaps provide visual signposts, showing you exactly where resources are not allocated optimally. This way you can instantly see what is working and what isn’t.

3. Putting up with poor reporting

Reporting is a fundamental part of resource management. Reports can help you track progress and measure success – both for yourself and for key stakeholders. If you still rely on Excel spreadsheets for reporting the success and failure of your projects, then you are missing out on alternatives that can save you a lot of time.

Resource management software includes real-time dashboards and reporting, which provides resource managers with instant analytics and insights about project progress.

4. Not making use of the cloud

The cloud has revolutionized how work is done by connecting colleagues and providing them with the tools they need so that they can work anytime, anywhere and on any device. Most modern resource management solutions will be cloud-based, giving project managers the opportunity to work on the go and stay on top of resource at all times.

An opportunity not to be missed

Modern-day resource management software, like Tempus Resource, can offer resource managers the power to elevate their resource management to the next level. Tempus resource is easy-to-use and ready-to-go. It allows resource managers to add and import data in seconds and provides sophisticated modelling and forecasting and reporting, including what-if analysis.

Lots of organizations find that Tempus Resource adds more value than the big project portfolio management tools, which can be expensive. PPM tools offer the whole gamut of resource and project management functionality, which can extend way beyond what most organizations require.

Tempus Resource can integrate with all major PPM tools, giving you greater control over resources, but is best used as a stand-alone solution. This is because Tempus Resource is dedicated to the most important aspect of project management: resources. Resource management is central to whether a project succeeds or fails. The power is very much in your people and how you allocate them to the tasks at hand. That’s why Tempus Resource is the right tool to set for success.

 

To find out more about how Tempus Resource can improve resource management at your organization, get in touch with us at ProSymmetry today.

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