Sometimes we can get caught up in the destination of a project and lose sight of how we’re going to get there… Planning, forecasting and project management involve lots of collaboration. It’s natural for teams to communicate, discuss, make decisions, plan activities, and alter deadlines. Normally two, three or even more departments are involved in the sharing process. You should always be thinking about how to improve project resource management.
Making sure all these different strands of the business are working together efficiently can be a difficult task. Even more difficult is making sure you have the resources available for each project, as well making sure the right people are working on the right tasks. To do this effectively, you need to be able to see all your resources so you can make the right decisions for each project.
Spreadsheets are not the answer
Microsoft Excel is designed to organize bulk data and provide statistics. But its capabilities are severely limited to basic arithmetic operations, instant automatic recalculation and scrolling. And yet it’s the most widely used app for project management.
With a dedicated resource management solution, you end up with a highly advanced workflow platform that gives you the freedom to drill down into processes and reveal the mechanics behind each small stage in each process so you can maximize efficiency. Now you can see on average, the time it takes Claire to receive confirmation from an external accountant or view Victoria’s workload by week, day, and hour. You’re then free to decide if an extra hire is needed or if certain cuts in processes should be made.
The disruption of resource blind spots
Lack of visibility is a dangerous culprit when it comes to project failures. If the project manager doesn’t have access to the right level of information at the right time, it can be almost impossible to make the best decisions.
Executive managers often complain that they do not have access to the project schedules in real-time. Usually it’s a case of other team members failing to update the schedule, which then means that the schedule can’t be shared. Before you know it, costs overrun and it’s too late to even redirect the project. All due to lack of visibility.
Team members also suffer the same fate. Lack of visibility for them over the day to day tasks they’re supposed to work on means they’re often disorganized and confused about the priority of tasks. The problem with whiteboards and spreadsheets is that they need to be assigned an owner to manage them. There’s another resource wasted in a task that could simply be automated.
It’s not just about visibility though—communication about the project should also be centralized so that if new resources join half way through they’re able to see the entire lifecycle of the project. If communication resides in each individual’s email, then you end up right back where you started, with missing information and a disjointed and unorganized workflow.
How to improve your project resource management
The internet has a whole plethora of quick fix solutions to these problems. From pushing documents to an intranet or SharePoint, to organizing resources on anything from a handwritten notebook to a wall-mounted whiteboard. Meanwhile Tempus Resource covers all your resource management needs in a lightweight yet powerful solution. It’s ready and waiting to be deployed and used immediately for your resource needs.
Get a granular view
Our solution is a centralized resource management and allocation software solution that gives you a granular view into your resources and processes, making it the most powerful weapon for forecasting your projects – and the benefits are absolutely enormous.
- We realize that progress can take you in all manner of different directions. So we give you access to real-time simulations to model project data.
- You can quickly analyze cost and labor savings across complex project plans and data sets.
- Our ‘What-if’ scenario planning lets you visualize the predicted outcome on costs and labor by allowing you to test hypothetical scenarios. When you’re never at a loss you can make confident and tactile maneuvers.
Tempus Resource allows you to input projects, tasks, and resources while in the planning stage. Then the workload of each resource can be viewed in a graphical report, giving resource managers, project managers, and executives the ability to see the total workload. Once the total workload is assessed, choices can be made about which projects to delay, or which projects to assign additional resources to, and the like. Without insight into the actual workload of the entire team, chaos is likely to reign, rather than a thoughtful and planning culture.