Talking about the cloud is unavoidable when we discuss technology and effective resource management strategies. It is an evolution in computing that is transforming how we work, rest and play. And it’s no surprise that most of the major tech vendors are now building their applications and solutions specifically for the cloud and their cloud customers.
The question for a lot of organization’s is whether it’s better to manage your resources in the cloud or on-premises. The logical approach might be to look at your current IT setup. If all your technology is on-premises then you may not feel it’s beneficial to move to the cloud just for resource management, especially since you can invest in tools that work just as well on-premises. However, if you have employees based all over the world it might be more logical to deploy a resource management solution in the cloud.
The market is large for IT solutions that are available in both cloud and on-premises variations. Effective resource management strategies will certainly depend on the resource management approach you choose for your organization. You likely will have quite a lot of choices to make but one of the biggest decisions is choosing a cloud-based resource management solution versus one that is installed locally, on-premises. Let’s have a look at the differences below.
The first thing to be clear on is the variation in how these solutions are installed. The on-premises solution is installed ‘on-site’ on your organization’s servers and hardware which is then managed and maintained by your IT staff. The cloud version, on the other hand, is provided as a service. So, that means your resource management solution is maintained centrally (in the cloud) by the vendor and you access the solution via a web browser.
That’s the general difference between the two types of solutions, but let’s look closer at what these differences might mean for your organization:
On-premises resource management solutions (like most other on-premises technology) usually require a larger upfront investment than their cloud counterparts. Along with this, further investment must be made to keep the on-premises solution up to date – this also requires a heavier lean on your IT department. So, along with the upfront price of the software, there is the additional time and budget that needs to go into maintaining the solution, the servers, etc.
A cloud-based resource management solution requires a much lower up-front cost. Typically, you subscribe to the service and access the solution via your web browser. That means you’re up and running almost immediately. Your provider hosts and maintains the solution so you’re always running the latest version. This takes a huge burden of time and budget off your IT department so they can focus on other higher value tasks.
As mentioned above, on-premises solutions need to be upgraded by your IT team, on-site and re-deployed across your organization. The positive here is usually on-premises solutions can be customized to a much more specified degree—not so much in the cloud. However, there’s still the big job of updating when a new version appears (which means your customizations need to be re-done) or adding patches during the year.
The beauty of solutions in the cloud is the fact you’re always working with the latest and greatest software. Customization may not be as easy to craft, but because the technology is cutting edge, there is likely an in-built answer to your customized problem (you might even be able to ask the provider to include a change or feature you want into the next update).
Another of the big benefits of working on and managing your data in the cloud the uptime guarantee (Microsoft’s Azure is 99.9%). From an architecture point of view, cloud solutions are purposely built for the cloud, for use in the cloud. That means performance is often at the high end of the scale. So, your solution is always on, always getting better and adapting to your business. Another important aspect is that cloud-based means you work with real-time data that updates automictically. For projects and resource management this can be crucial. And finally, in terms of accessibility, because your solution is in the cloud, your team can access the most important content anywhere at any time.
Cloud-based tools have many positive aspects, but they are not the ‘be-all and end-all’. Solutions like Tempus Resource are still committed to providing the latest software and technology for the on-premises versions of their tools. That’s because there are still many companies who are heavily invested in on-premises IT and need solutions that can easily connect into that kind of infrastructure.
Effective resource management strategies come down to more than just the tool you use. However, it is an extremely important part of the process. The cloud or on-premises? There are benefits to both. Each organization is different; the important thing is that you take the time to think about what works best for you. Tempus Resource is available both on-premises and in the cloud, so no matter what you decide, we are here to help you make more of your resources.
Contact us for more about why Tempus Resource is the right resource management solution for your business, whether you are in the cloud or on-premises.