The ability to maximize resources is crucial to any business, regardless of its size. And as with a lot of important cogs within the machine of an organization, resource management has the reputation for being difficult to get right.
One such business that was struggling with a search for a resource management solution that eschewed the complexities of traditional PPM tools and yet was still just as powerful is Fortive. Fortive is a Fortune 500 company with a global presence that comprises of operating companies focused on creating technology-based solutions. As such, they needed a tool that allowed for a quick and easy overview on capacity gaps, and the ability to plot current and future projects.
“We found quickly that the [PPM] software out there was at a much more granular level, built for complex IT organizations and assigning resources. There was a level of complexity that simply wasn’t what we were looking for; my team of HR professionals don’t have the interest or time to deal with such a complex system. So, I was beginning to get discouraged, coming to terms with the fact that we may have to pay—in the region of $100,000 per year—for a solution that was overly complex considering our needs.”
- Leslie Kurtz, Senior Director of HR Operations, Fortive
Leslie’s experiences are all too common for small and medium enterprises across the globe. Resource management is the efficient and effective deployment and allocation of an organization’s resources; resources such as financial, inventory, human, production and information-based. They could further be grouped into managing skills, planning capacity and forecasting resources.
Without adequate management and overview in area of resources, viable businesses, like Fortive, can struggle to reach their potential—and in some cases become consigned to the scrapheap of former businesses, early companies, and learning curves for up-and-coming execs.
The problem with resource management is not with lack of knowledge but with how to effectively build and execute a resource management vision.
“The main challenge was obviously being able to prioritize projects through measuring the resources we had” Leslie explains. “We would shout out all the things we wanted to do for the year and start creating these big projects and we’d prioritize them ‘A, B, C’. But no one took into account the fact that once you’ve completed all the A’s and half the B’s you were already totally maxed out. So, the challenge we had was finding a cloud-based application that could measure our team’s capacity for current and future projects.”
Finding a cloud-based application that could measure her team’s capacity for current and future projects was proving more difficult than Leslie first thought. She was relying on Microsoft Excel, but it wasn’t giving her the speed or effectiveness she needed. Yet, the PPM solutions on the market were not suitable either.
It’s because of this difficulty of shepherding resources effectively from project to project that has spawned the proliferation of PPM solutions. These PPM solutions can be extremely effective at what they are designed to do. However, most of these platforms are built for large and multinational companies that have teams dedicated to each project and the budget to match. And they most often need a specialist in order get the tool up and running and useful in the first place.
That’s where Tempus Resource comes in. Tempus Resource is the tool of choice for organizations of any size who want to cut through the complexities of a standard PPM tool without compromising on power. And this was especially appealing for Fortive who needed something with powerful oversight that was simultaneously simple to use and didn’t take a huge chunk out of her budget.
“When we eventually found Tempus Resource, it was like the lights finally came on. It mirrored the functionality I had attempted to build in Excel but had much better reporting and far more capability. And it was much more elegant.”
Tempus Resource ended up solving Fortive’s problems in a way that meant that employees who are not IT or application-driven can go in, add a new project, add data, estimate how long it would take and who they might need, all within the space of five minutes. And all displayed in an attractive interface.
So, everything took a lot less time before results started to show. The team was able to enter their data within the span of around two weeks—and that was a full portfolio for every potential project and financials.
In comparison, it took them three months to build a comparable tool in Excel and everyone a lot longer to input their data. And once the data was in, any changes had to go through an extremely lengthy and tedious process. To compare, any revisions in Tempus are as simple and quick as pressing a couple buttons. The modelling feature is a massive advantage for Fortive: they can swap in and swap out certain projects to see how it would affect people’s workloads, and that could be approved pretty much instantaneously.
As Leslie says: “I think it has stabilized us; the team are using it with more rigor, and we’re already witnessing the return on investment.”
To find out more about how Tempus Resource helped Fortive to solve their project forecasting and capacity issues to maximize resources, read the full case study story here.
As resource management specialists, get in contact today to see how we can help your business become more efficient and effective.